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Born from Real Industry Experience

Works with any Medical Prescribing software; Best Practice, Medical Director, Helix, Genie

Automatically allocate medical documents to the patient’s file or the doctor’s inbox with our AI-powered software in just 15 seconds

Our Services

Simplify Your Medical
Document Management

We understand the hassle of managing medical documents. Our software automates the process, allowing you to focus on what you do best:
providing quality care to your patients.

Efficient Document Management Solution
HIPAA Compliant, Secure Software
Streamlined
EMR
Document Integration
Dedicated Support
Our Services
Efficient Document Management Solution

Our Automatic Document Reception tool provides a modern solution to upload patient documents into BP software. Say goodbye to manual data allocation and hello to efficiency. Our software automatically allocates email attachments, Faxes, Scaned and other documents into the patients file or doctor's inbox under 12 seconds.

HIPAA Compliant, Secure Software

We prioritize compliance and security, understanding that safeguarding sensitive information is crucial in the healthcare industry. Our software complies with HIPAA regulations and integrates advanced security features to protect your data from unauthorized access. We ensure our solutions adapt to evolving security standards, providing you with peace of mind in managing patient information.

Streamlined EMR Document Integration

The Medical Document Uploader seamlessly integrates with popular EMR systems, simplifying your document management process. This powerful tool enables quick uploads and automatic sorting, ensuring that patient records are easily accessible and organized, ultimately enhancing workflow efficiency.

Dedicated Support

Our team is dedicated to providing you with a seamless experience, ensuring that every interaction is smooth and efficient. From personalized onboarding to ongoing support, we are here to assist you at every step, addressing your needs and helping you get the most out of our solutions.

Popular Services

More Solutions from TOOLii

At TOOLii, we understand the daily challenges healthcare professionals face and offer innovative software solutions to strengthen practices and enhance patient care. That’s why we provide more solutions beyond TOOLii Medical Document Upload.

Explore the full range of TOOLii offerings because your needs matter to us.

Clinic Efficiency

Streamline Your Clinic Today

Say goodbye to manual medical document management, no work cover, and no more increased costs and hello to efficiency with Medical Document Uploader. Contact us to see how we can help your clinic today.

15 seconds

document allocation

24/7

Constantly monitoring your incoming folders

94.33%

Faster than manual allocation, based on 3 minutes to manually allocate with errors

100%

Uploads into ANY Medical Prescribing Software

Our Story

Our Journey to Revolutionize Medical Document Management

I’m Dr. Shedden Fernando, and I’m thrilled to present the Medical Document Uploader—an innovative tool that addresses the challenges of high staffing costs and inefficiencies in managing medical documents. With over 35 years of experience working with more than 100 companies across diverse fields such as healthcare, technology, artificial intelligence, government, private sectors, universities, and aviation, I’ve developed this essential resource for the healthcare community. This ground breaking solution can streamline processes and dramatically improve the efficiency of medical practices.

This is too good to be true and I am beyond excited to share it with you!

Our Vision

Transforming Medical Practices with OCR Fast, Accurate, and Automated Documentation

Key Benefits of OCR in Healthcare

Elimination of Manual Data Entry
OCR minimizes the reliance on manual data entry, reducing the need for employees to transcribe information from scanned documents, faxes, emails, or images.
Instant Accessibility
Processed documents are instantly accessible, eliminating the delays associated with manual data entry. This rapid turnaround boosts overall operational efficiency.
Error Reduction
OCR technology significantly lowers the risk of human errors that often occur during manual data entry, ensuring the accuracy and reliability of extracted information.
Resource Savings
By enabling the swift processing of large volumes of data with fewer resources, OCR drives cost savings and allows organizations to redirect resources toward more strategic initiatives.
Storage Space Optimization
Digitized documents require less physical storage compared to traditional paper records, which is especially beneficial in healthcare where extensive patient records are generated.
Improved Productivity
Automated data extraction via OCR enhances productivity by minimizing the time and effort needed for document handling.
Reduced Work Cover for Repetitive Tasks
By decreasing the need for manual, repetitive tasks, OCR can lead to potential cost savings in work cover and human resource management.
Enhanced Workflow Efficiency
Digitized documents streamline workflow processes, enabling healthcare professionals to promptly access up-to-date and accurate information.

Strategic Actionable Plan

Strategic Benefits for Healthcare Organizations

TOOLii Medical Document Uploader
Strategic Benefits for Healthcare Organizations
TOOLii Medical Document Uploader
Strategic Benefits for Healthcare Organizations

Why Choose TOOLii OCR

TOOLii OCR offers a streamlined and efficient solution that significantly reduces manual data entry time while enhancing accuracy in document processing. With seamless integration into existing systems, it provides cost savings by lowering expenses related to manual entry, storage, and retrieval. The technology ensures improved data security by digitizing documents in secure repositories, making sensitive patient information safer.

Additionally, TOOLii OCR allows for instant accessibility and quick information retrieval, enhancing responsiveness in patient care. Scalable to meet the needs of growing medical practices, TOOLii OCR also comes with comprehensive support to ensure you maximize its benefits. Investing in TOOLii OCR means optimizing your document management processes and improving overall patient care.

See What’s Stopping Your Business from Thriving

Australian Businesses Are Feeling the Pressure

Rising inflation, manual processes, and compliance overheads are pushing admin costs through the roof. But with the right tech, you can automate the burden and refocus on what matters.

KPMG’s 2025 survey shows that 39% of Australian business leaders say inflation and admin-related cost blowouts keep them up at night.

KPMG: Business Leaders Top Concerns (2025 Survey)
Minimum Wage Soars 3.75% to $915.90/Week-A Major Strain on Your Business
Source: Reserve Bank of Australia & Fair Work Commission, 2025
Minimum Wages Are Rising — Your Costs Don’t Have To

PwC’s 2025 CEO Survey shows a clear trend: Digital transformation and cost efficiency are now top priorities.

PwC: CEO Strategic Priorities in Australia (2025)

SOARING COSTS vs. The Power of Automation

Unlock Unmatched Efficiency and Savings with Toolii – The Future of Data Entry Starts Today!

TOOLii

N/A (Automated System)

Hourly Wage

0
second (0.00028 hours)
Time Per Task
24/
0
automated
Working Hours
0
documents
Documents Per Day
0
documents/year
Annual Documents
0
hours/year
Total Annual Hours
$
0
/year
Annual Cost
0
second
Efficiency Time per task
Over
0
x faster
Efficiency Gain
Less Than
0
%
Error Rate
Less Than
0
error/year
Inaccuracies per Year
$
0
Annual Cost Savings

Human

$
0
/hour
Hourly Wage
0
minutes (0.25 hours)
Time Per Task

6 hours/day, 6 days/week, 52 weeks/year

Working Hours

0
documents
Documents Per Day
0
documents/year
Annual Documents
0
hours/year
Total Annual Hours
$
0
year
Annual Cost
0
minutes
Efficiency Time per task

------

Efficiency Gain

3% to 10% (typical for manual entry)

Error Rate

~2,300 to 7,800 errors/year

Inaccuracies per Year

------

Annual Cost Savings

Provided your clinical data base is 100% accurate ( eg no duplicate files )

TOOLii

N/A

(Automated System)

Hourly Wage

Human

$ 0 /hr

Hourly Wage

0 sec

Time Per Task

0 min

Time Per Task

24/7

automated

Working Hours

6 hrs/day,
6 days/week,
52 weeks/year

Working Hours

0

documents

Documents Per Day

0

documents

Documents Per Day

0

documents/year

Annual Documents

0

documents/year

Annual Documents

0

hours/year

Total Annual Hours

0

hours/year

Total Annual Hours

$ 0

Per Year

Annual Cost

$ 0

Per Year

Annual Cost

0 sec

Efficiency Time per task

0 mins

Efficiency Time per task

Over 0 x faster

Efficiency Gain

---

Efficiency Gain

< 0.01%

Error Rate

3% - 10%

Error Rate

< 0

Error/Year

Inaccuracies per Year

2,300 - 7,800

Errors/Year

Inaccuracies per Year

$ 0

Annual Cost Savings

---

Annual Cost Savings

Provided your clinical data base is 100% accurate ( eg no duplicate files )

Integrations

Fully Integrated for a Smooth Experience

WHY TOOLii

Before TOOLii: Time Lost — After TOOLii: Productivity Gained

Elimination of Manual Data Entry
High Labor Costs: Manual data entry is time-consuming and labor-intensive, leading to increased operational expenses.
Increased Error Potential: The average error rate in manual data entry is approximately 1%.
Time-Consuming Processes: Manual data handling delays access to information, hindering timely decision-making.
Human Resource Dependency: Relying on manual entry ties up human resources for routine tasks, reducing overall efficiency.
Instant Accessibility
Document Retrieval Delays: Storing documents in non-digital formats can lead to delays in accessing critical information.
Physical Storage Management: Managing large volumes of paper documents requires significant physical space and resources.
Up-to-Date Data Access: Non-digital storage methods can make it difficult to access the most current information promptly.
Storage Dependency: Reliance on physical storage systems can create bottlenecks in information flow.
Error Reduction
Data Quality Issues: Manual data entry errors can compromise the accuracy and reliability of information.
Correction Costs: Addressing errors can be costly and resource-intensive.
Decision-Making Risks: Inaccurate data can lead to flawed decisions, particularly in critical sectors like healthcare.
Audit Challenges: Identifying and correcting errors in large datasets can be complex and time-consuming.
Resource Savings
Operational Costs: Manual processing of large data volumes incurs significant labor and time expenses.
Strategic Focus Shift: Resources allocated to manual tasks are diverted from strategic initiatives.
High Operational Expenses: Manual data handling contributes to elevated operational costs.
Inefficient Staff Utilization: Employees spend valuable time on data entry instead of higher-value activities.
Storage Space Optimization
Physical Storage Requirements: Paper records consume substantial physical space, leading to inefficiencies.
Maintenance Costs: Maintaining physical archives involves costs related to space, materials, and organization.
Document Retrieval Issues: Organizing and accessing physical documents can be cumbersome and prone to errors.
Risk of Damage: Physical records are susceptible to damage from environmental factors like fire or water.
Improved Productivity
Time-Consuming Tasks: Manual document handling reduces the time available for more productive activities.
Employee Engagement: Repetitive tasks can lead to disengagement and decreased job satisfaction.
Process Efficiency: Manual processes can slow down operations, affecting overall productivity.
Operational Bottlenecks: Difficulty in managing large document volumes manually can hinder workflow efficiency.
Reduced Work for Repetitive Tasks
Employee Well-being: Repetitive tasks can lead to fatigue and burnout, impacting employee health.
Absenteeism: Increased fatigue from monotonous tasks can result in higher absenteeism rates.
Morale Issues: Monotonous work can lower employee morale and job satisfaction.
HR Management Costs: Managing health and well-being concerns from repetitive tasks adds to HR expenses.
Enhanced Workflow Efficiency
Information Access Delays: Manual data handling can cause delays in accessing critical information.
Workflow Bottlenecks: Dependence on manual processes can create inefficiencies and slowdowns.
Communication Issues: Manual systems may lead to miscommunication and missed information.
Coordination Difficulties: Integrating data from various sources manually can complicate task coordination.

Our Winning Formula

Revolutionize your business with AI that enhances speed, accuracy, and compliance at scale

Slash Operating Costs

Cut costs by up to 90% by automating workflows, reducing reliance on temps, manual data entry, and outdated paper-based processes across teams.

Enhance Efficiency & Precision

Automate key tasks to reduce errors and legal risk while scaling smoothly to meet high-volume demand or seasonal surges without extra staff.

Boost Employee Satisfaction

Automate repetitive tasks so your team can focus on meaningful work, improving morale, reducing burnout, and lowering turnover costs.

Elevate Customer Service

Give staff more time for clients. Automation handles admin so every patient or customer interaction feels more human, personal, and effective.

Future-Proof Your Business

Stay flexible and ready to grow. Automation helps eliminate inefficiencies and ensures you adapt quickly to change—no matter what comes next.

Custom Solutions for Every Sector

Business Growth Empowerment
Designed for businesses looking to scale, our platform drives higher productivity and profitability by automating routine tasks, creating more capacity for growth and long-term success across various industries, including healthcare.
Our solution is tailored to healthcare providers facing administrative overload, streamlining daily operations and helping practices optimize their workforce, reducing time spent on manual tasks and enhancing patient care.
Pioneering Progress
For forward-thinking professionals who believe in the power of technology, our AI-driven solution brings innovation to the forefront, enabling transformative changes that help businesses thrive in today’s digital age.

Schedule A Demo

Ready to elevate your business?

Join our network of forward-thinking professionals leveraging AI technology to lower costs, enhance efficiency, retain talent, and improve overall satisfaction.

Our Mission

Revolutionizing Efficiency

Empowering Teams Across Industries to Achieve Peak Productivity.

Our Values

Principles That Fuel Our Journey

At TOOLii, our core values guide every decision, ensuring innovation, integrity, and impact in everything we create.

Customer First, Always

Everything we do revolves around our customers. TOOLii obsess over their needs, ensuring each decision drives greater value and satisfaction for them.

Unstoppable Ambition

We aim high, act fast, and work with unwavering focus and determination to turn big ideas into reality, never settling for less

Building for the Future

We focus on lasting success, prioritizing sustainable growth and continuous improvement—believing in progress that compounds over time

Accountability

We take full responsibility for our work, always staying accountable and committed to seeing every project through with dedication and integrity.

Certified Secure

Trusted Across Industries

TOOLii is recognised and trusted by leaders across multiple industries— including healthcare, professional services, and customer support—for delivering smart, reliable, and future-ready automation solutions.

Why Leading Organisations Trust TOOLii?
Delivers 98% accuracy in admin automation
Fully compliant with regulatory and data privacy standards
Endorsed by respected industry leaders

Schedule a Demo

Schedule a demo with one of our product consultants to see how our software can benefit your practice.

Free Call

Schedule a Meeting

Let’s discuss how we can assist you. Choose a time that suits you best.

Takes less than 60 seconds • No signup required

Mini FAQ

We are Here to Help You- Discover TOOLii

TOOLii is a cutting-edge platform designed to simplify operations in many industries like elevate patient care, and support practitioners and employees with powerful tools that enhance workflow and efficiency. To learn more, visit us as toolii.com.au

TOOLii is ideal to effortlessly manage repetitive and time-consuming tasks across various industries— tasks that are often tedious or prone to human error. This empowers your team to concentrate on what truly matters: delivering exceptional service, improving efficiency, and driving greater results in your organization.

TOOLii transforms the healthcare experience by automating administrative tasks, improving communication, and providing real-time insights. This leads to quicker decision-making, improved patient outcomes, and a smoother overall experience for both healthcare providers, patients and other staff .

Yes, TOOLii prioritizes security and compliance. With strong data protection measures in place, Toolii is fully compliant with privacy laws and ensures that all patient information is handled securely and confidentially. You can trust us to safeguard your data.

Definitely! At TOOLii , we offer a free trial period, allowing you to explore all the features Toolii has to offer. Experience the platform and see how it fits into your practice before making any commitments.

TOOLii provides flexible pricing options tailored to the specific needs of your practice. Visit our Pricing page for detailed pricing plans or contact us directly to receive a customized quote.

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