Born from Real Industry Experience
Works with any Medical Prescribing software; Best Practice, Medical Director, Helix, Genie
Automatically allocate medical documents to the patient’s file or the doctor’s inbox with our AI-powered software in just 15 seconds
Our Services
Simplify Your Medical
Document Management
We understand the hassle of managing medical documents. Our software automates the process, allowing you to focus on what you do best:
providing quality care to your patients.
EMR
Document Integration
Our Automatic Document Reception tool provides a modern solution to upload patient documents into BP software. Say goodbye to manual data allocation and hello to efficiency. Our software automatically allocates email attachments, Faxes, Scaned and other documents into the patients file or doctor's inbox under 12 seconds.
We prioritize compliance and security, understanding that safeguarding sensitive information is crucial in the healthcare industry. Our software complies with HIPAA regulations and integrates advanced security features to protect your data from unauthorized access. We ensure our solutions adapt to evolving security standards, providing you with peace of mind in managing patient information.
The Medical Document Uploader seamlessly integrates with popular EMR systems, simplifying your document management process. This powerful tool enables quick uploads and automatic sorting, ensuring that patient records are easily accessible and organized, ultimately enhancing workflow efficiency.
Our team is dedicated to providing you with a seamless experience, ensuring that every interaction is smooth and efficient. From personalized onboarding to ongoing support, we are here to assist you at every step, addressing your needs and helping you get the most out of our solutions.
Popular Services
More Solutions from TOOLii
At TOOLii, we understand the daily challenges healthcare professionals face and offer innovative software solutions to strengthen practices and enhance patient care. That’s why we provide more solutions beyond TOOLii Medical Document Upload.
Explore the full range of TOOLii offerings because your needs matter to us.
TOOLii's Medical Document Upload is an AI-powered solution designed to streamline medical document management. It automatically allocates documents—such as emails, faxes, and scans—to patient files or doctors' inboxes within 12–15 seconds, significantly reducing administrative time and costs by up to 90%. The software seamlessly integrates with leading EMR systems like Best Practice, Medical Director, Helix, and Genie, ensuring efficient workflow. It is HIPAA-compliant, offering advanced security features to protect sensitive patient data. Clinics can enhance efficiency and focus more on patient care by minimizing manual document handling.
TOOLii Voicebot is an AI-powered voice assistant designed to enhance healthcare operations by managing appointments and handling patient inquiries, ensuring no call is missed. Integrated with TOOLii's Intelligent Appointment Book, it streamlines bookings and boosts staff efficiency through natural phone interactions. This hands-free solution improves patient care, reduces administrative workload, and supports clinical staff by automating routine tasks. Tailored for Australian healthcare providers, TOOLii Voicebot complies with local data and privacy standards, offering a secure and efficient communication tool.
iappointment-book comming soonÂ
TOOLii's Doctor Consult is an AI-powered platform designed to support medical professionals during patient consultations. It automates clinical note generation and highlights any missed diagnoses, improving accuracy and saving time. With OCR support for uploading medical documents, it seamlessly integrates patient records into the workflow. By reducing the administrative burden on doctors, TOOLii helps healthcare providers focus more on delivering quality patient care. It enhances consultation efficiency, accuracy, and overall productivity in a modern healthcare environment.
Syncomatic by TOOLii is a powerful marketing automation tool designed to streamline email and SMS campaigns. It allows businesses to automate customer communications, manage contact lists, and optimize campaign performance from a single platform. With a focus on simplicity and effectiveness, Syncomatic helps teams save time, boost engagement, and improve outreach results. Ideal for industries like healthcare and professional services, it ensures consistent messaging and better customer interaction with minimal manual effort.
IFINDANY is a versatile tool designed to streamline your search for information across various topics. Whether you're looking for data, insights, or specific content, IFINDANY simplifies the process by providing quick and accurate results. Its user-friendly interface ensures that users can effortlessly navigate and retrieve the information they need, making it an essential resource for researchers, professionals, and anyone seeking reliable information efficiently.
iRecall is an AI-powered patient recall system designed to enhance healthcare practice efficiency. By analyzing individual health profiles, it identifies patients due for appointments or follow-ups. Integrated with TOOLii's ecosystem, iRecall automates patient outreach, streamlining communication and reducing manual workload. This system ensures timely patient engagement, improving care continuity and practice productivity. Ideal for clinics aiming to optimize patient management and operational workflows.
Toolii's File Transfer solution offers a secure and efficient platform for transferring files of any size across various systems and operating environments. It ensures data integrity and confidentiality through robust encryption protocols during both transit and storage. The system supports automation of file transfers, reducing manual intervention and potential errors. With comprehensive audit trails and user access controls, organizations can maintain compliance with data protection regulations. Toolii's solution is designed for scalability, accommodating growing data transfer needs while integrating seamlessly with existing IT infrastructures.
iBook is an AI-powered smart scheduling solution designed to enhance efficiency, minimize no-shows, and automate revenue for healthcare providers. It offers features like real-time EHR integration, predictive analytics for cancellations, automated recalls, and secure payment processing. Patients can book appointments via web, mobile, chatbot, or voice assistant, ensuring seamless access and optimized scheduling. By automating administrative tasks and synchronizing data across systems, iBook allows healthcare professionals to focus more on patient care and less on manual processes.
TCHATBOT is an AI-powered chatbot solution designed to streamline customer interactions and enhance user engagement. It utilizes natural language processing to understand and respond to user inquiries in real-time, providing instant support and information. The chatbot can be integrated into various platforms, including websites and mobile applications, offering a seamless experience across devices. With customizable features, TCHATBOT can be tailored to meet specific business needs, improving efficiency and customer satisfaction.
TVirtual Assistants by TOOLii is an AI-powered virtual assistant designed to automate routine tasks, enhance productivity, and streamline daily operations. It offers key features like scheduling, reminders, data organization, and task management, enabling users to focus on high-priority activities. Adaptable to various industries, it provides customizable solutions tailored to specific needs. TVirtual Assistants help businesses and individuals save valuable time, improve operational efficiency, and drive better results through intelligent automation.
Clinic Efficiency
Streamline Your Clinic Today
15 seconds
document allocation
24/7
Constantly monitoring your incoming folders
94.33%
Faster than manual allocation, based on 3 minutes to manually allocate with errors
100%
Uploads into ANY Medical Prescribing Software
Our Story
Our Journey to Revolutionize Medical Document Management
I’m Dr. Shedden Fernando, and I’m thrilled to present the Medical Document Uploader—an innovative tool that addresses the challenges of high staffing costs and inefficiencies in managing medical documents. With over 35 years of experience working with more than 100 companies across diverse fields such as healthcare, technology, artificial intelligence, government, private sectors, universities, and aviation, I’ve developed this essential resource for the healthcare community. This ground breaking solution can streamline processes and dramatically improve the efficiency of medical practices.
This is too good to be true and I am beyond excited to share it with you!
Our Vision
Transforming Medical Practices with OCR Fast, Accurate, and Automated Documentation
Key Benefits of OCR in Healthcare
Strategic Actionable Plan
Strategic Benefits for Healthcare Organizations
Why Choose TOOLii OCR
TOOLii OCR offers a streamlined and efficient solution that significantly reduces manual data entry time while enhancing accuracy in document processing. With seamless integration into existing systems, it provides cost savings by lowering expenses related to manual entry, storage, and retrieval. The technology ensures improved data security by digitizing documents in secure repositories, making sensitive patient information safer.
Additionally, TOOLii OCR allows for instant accessibility and quick information retrieval, enhancing responsiveness in patient care. Scalable to meet the needs of growing medical practices, TOOLii OCR also comes with comprehensive support to ensure you maximize its benefits. Investing in TOOLii OCR means optimizing your document management processes and improving overall patient care.
See What’s Stopping Your Business from Thriving
Australian Businesses Are Feeling the Pressure
Rising inflation, manual processes, and compliance overheads are pushing admin costs through the roof. But with the right tech, you can automate the burden and refocus on what matters.
- Cost Control Is the #1 Concern for Leaders
KPMG’s 2025 survey shows that 39% of Australian business leaders say inflation and admin-related cost blowouts keep them up at night.
- Percentage of Respondents vs Top Concerns
- Minimum Wage Soars 3.75% to $915.90/Week-A Major Strain on Your Business
- Hourly Rate ($) vs Year
- CEOs Are Investing in Automation & Efficiency
PwC’s 2025 CEO Survey shows a clear trend: Digital transformation and cost efficiency are now top priorities.
- Percentage of CEO's vs Strategic Priorities
SOARING COSTS vs. The Power of Automation
Unlock Unmatched Efficiency and Savings with Toolii – The Future of Data Entry Starts Today!
TOOLii
N/A (Automated System)
Hourly Wage
Human
6 hours/day, 6 days/week, 52 weeks/year
Working Hours
------
Efficiency Gain
3% to 10% (typical for manual entry)
Error Rate
~2,300 to 7,800 errors/year
Inaccuracies per Year
------
Annual Cost Savings
Provided your clinical data base is 100% accurate ( eg no duplicate files )
TOOLii
N/A
(Automated System)
Hourly Wage
Human
Hourly Wage
Time Per Task
Time Per Task
24/7
automated
Working Hours
6 hrs/day, 6 days/week, 52 weeks/year
Working Hours
documents
Documents Per Day
documents
Documents Per Day
documents/year
Annual Documents
documents/year
Annual Documents
hours/year
Total Annual Hours
hours/year
Total Annual Hours
Per Year
Annual Cost
Per Year
Annual Cost
Efficiency Time per task
Efficiency Time per task
Efficiency Gain
---
Efficiency Gain
< 0.01%
Error Rate
3% - 10%
Error Rate
Error/Year
Inaccuracies per Year
2,300 - 7,800
Errors/Year
Inaccuracies per Year
Annual Cost Savings
---
Annual Cost Savings
Provided your clinical data base is 100% accurate ( eg no duplicate files )
Integrations
Fully Integrated for a Smooth Experience








WHY TOOLii
Before TOOLii: Time Lost — After TOOLii: Productivity Gained
Our Winning Formula
Revolutionize your business with AI that enhances speed, accuracy, and compliance at scale
Slash Operating Costs
Cut costs by up to 90% by automating workflows, reducing reliance on temps, manual data entry, and outdated paper-based processes across teams.
Enhance Efficiency & Precision
Automate key tasks to reduce errors and legal risk while scaling smoothly to meet high-volume demand or seasonal surges without extra staff.
Boost Employee Satisfaction
Automate repetitive tasks so your team can focus on meaningful work, improving morale, reducing burnout, and lowering turnover costs.
Elevate Customer Service
Give staff more time for clients. Automation handles admin so every patient or customer interaction feels more human, personal, and effective.
Future-Proof Your Business
Stay flexible and ready to grow. Automation helps eliminate inefficiencies and ensures you adapt quickly to change—no matter what comes next.
Custom Solutions for Every Sector
Schedule A Demo
Ready to elevate your business?
Join our network of forward-thinking professionals leveraging AI technology to lower costs, enhance efficiency, retain talent, and improve overall satisfaction.
Our Mission
Revolutionizing Efficiency
Empowering Teams Across Industries to Achieve Peak Productivity.
Our Values
Principles That Fuel Our Journey
At TOOLii, our core values guide every decision, ensuring innovation, integrity, and impact in everything we create.
Everything we do revolves around our customers. TOOLii obsess over their needs, ensuring each decision drives greater value and satisfaction for them.
We aim high, act fast, and work with unwavering focus and determination to turn big ideas into reality, never settling for less
We focus on lasting success, prioritizing sustainable growth and continuous improvement—believing in progress that compounds over time
We take full responsibility for our work, always staying accountable and committed to seeing every project through with dedication and integrity.
Certified Secure
Trusted Across Industries
TOOLii is recognised and trusted by leaders across multiple industries— including healthcare, professional services, and customer support—for delivering smart, reliable, and future-ready automation solutions.


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Mini FAQ
We are Here to Help You- Discover TOOLii
TOOLii is a cutting-edge platform designed to simplify operations in many industries like elevate patient care, and support practitioners and employees with powerful tools that enhance workflow and efficiency. To learn more, visit us as toolii.com.au
TOOLii is ideal to effortlessly manage repetitive and time-consuming tasks across various industries— tasks that are often tedious or prone to human error. This empowers your team to concentrate on what truly matters: delivering exceptional service, improving efficiency, and driving greater results in your organization.
TOOLii transforms the healthcare experience by automating administrative tasks, improving communication, and providing real-time insights. This leads to quicker decision-making, improved patient outcomes, and a smoother overall experience for both healthcare providers, patients and other staff .
Yes, TOOLii prioritizes security and compliance. With strong data protection measures in place, Toolii is fully compliant with privacy laws and ensures that all patient information is handled securely and confidentially. You can trust us to safeguard your data.
Definitely! At TOOLii , we offer a free trial period, allowing you to explore all the features Toolii has to offer. Experience the platform and see how it fits into your practice before making any commitments.
TOOLii provides flexible pricing options tailored to the specific needs of your practice. Visit our Pricing page for detailed pricing plans or contact us directly to receive a customized quote.